You need to register and have an ALA user account to upload data. You do not need to download software to upload data, although data formatted to fit one of the templates makes it much easier to integrate in to the ALA.

You can upload data from a desktop or mobile device, such as a smart phone or iPad.

If you already have a collection of species sightings they can be submitted as a data set rather than one at a time using the record a sighting form. A data set needs to be in a structured data format (spread sheet or database) with an identifier for each record and the information about the sightings in individual columns. There are some example templates below. For more information on the data standard used by the ALA the full Darwin Core schema can also be found below. When records are submitted as a data set they will be given an information page describing the data and its terms of use as well as displaying the usage via the ALA.

View full Darwin Core schema

The first stage in submitting a data set is to produce a file suitable for loading into the ALA. If you manage your data in a spreadsheet, you can create copy with Darwin Core column headings or copy your data into one of the templates below.

If you manage your data in a database, you’ll need to produce and export a file. Once you have a suitably formatted file, the Sandbox is a tool to run a trial load of your data (without it being loaded to the main ALA) to test if it displays correctly. The ALA Sandbox also provides an upload capability. The Sandbox can be used to map and test data. When the data is ready for loading, it can then be described and submitted for review before it is loaded into the ALA.

If you have any questions about submitting data to the ALA please contact the ALA Data Management Team via

Download a template:

See also: