BioCollect provides different levels of access for project members. As a project admin, you can add and remove members, and change their permission levels.


Anyone with an Atlas of Living Australia (ALA) account can view unembargoed records in your project. If your survey is ‘open to public users’ (controlled in Survey settings) then anyone with an ALA account can also create records and edit and view any records they have created.


If your survey is not open to public users, or if you would like to give some members additional permissions, then you will need to manage your members. To do this, click on the Admin tab of your project, and then on the ‘Members’ button on the left hand side menu. If your project is an NRM project, you will need to select the 'Project access' button.



To add a member, they will need to have an active Atlas of Living Australia account. Enter their email address and then select one of the permission levels. The features of each permission level are outlined below.


Project participant: This role is automatically assigned to a user when they add data to a survey open to public users (see survey settings). You do not need to assign this role to a user.


An editor can:

  • Create records
  • View all unembargoed records
  • Edit their own records


A moderator can:

  • Create records
  • View and edit all records
  • Embargo and release all records


An admin can:

  • Edit project information
  • Edit survey configuration
  • Add and remove project members and modify their permissions
  • Blog and resource items
  • Create records
  • View and edit all records
  • Embargo and release all records